Here is an outline of the formation and roles and responsibilities for each of these positions in Madhaw Jan Kalyan Foundation. This structure can help in defining leadership, accountability, and operational management.

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1. Director

**Formation**:
The Director is generally appointed by the founders or the Governing Body. This position is the highest executive role within the foundation and is responsible for leading all strategic and operational aspects.

**Roles & Responsibilities**:
– **Leadership & Vision**: Sets the overall vision, mission, and strategic direction of the organization in consultation with the Governing Body.
– **Strategy Implementation**: Ensures that the organization’s strategic goals are achieved through effective planning and resource allocation.
– **Fundraising & Partnerships**: Actively participates in fundraising efforts, building partnerships, and networking to expand the foundation’s reach and resources.
– **Governance & Compliance**: Ensures that the organization complies with all regulatory requirements and adheres to ethical standards.
– **Monitoring & Evaluation**: Oversees program performance and assesses the impact of initiatives, making adjustments as necessary.
– **Public Representation**: Acts as the primary spokesperson for the foundation, representing it in public forums, media, and among stakeholders.

### **2. Governing Body**

**Formation**:
The Governing Body is typically comprised of a group of key members, including founders, trustees, and individuals with expertise in social work, finance, law, or other relevant fields. Members are appointed or elected based on their experience and commitment to the foundation’s goals.

**Roles & Responsibilities**:
– **Policy Development**: Establishes policies, frameworks, and guidelines to direct the foundation’s work and ensure ethical operations.
– **Strategic Oversight**: Provides guidance on strategic direction and assesses whether the foundation’s programs align with its mission.
– **Financial Oversight**: Approves budgets, financial reports, and ensures responsible fiscal management and accountability.
– **Compliance & Risk Management**: Ensures adherence to legal requirements, risk management policies, and ethical standards.
– **Director Appointment & Review**: Appoints the Director and periodically reviews their performance, providing feedback and guidance.
– **Resource Mobilization**: Supports fundraising and resource generation efforts, leveraging personal networks where possible.

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### **3. Core Team**

**Formation**:
The Core Team consists of key operational staff and subject-matter experts who manage the foundation’s daily activities and core projects. Members may include program coordinators, project managers, and heads of specific departments (e.g., education, healthcare, or community outreach).

**Roles & Responsibilities**:
– **Program Implementation**: Responsible for executing projects and initiatives in line with the foundation’s goals and objectives.
– **Coordination & Communication**: Facilitates effective communication between departments, ensuring collaboration on cross-functional projects.
– **Data Collection & Reporting**: Collects and reports on project metrics, impacts, and outcomes to provide transparency and accountability.
– **Stakeholder Engagement**: Engages with beneficiaries, communities, and volunteers to ensure programs are impactful and community-focused.
– **Capacity Building**: Trains and guides team members, volunteers, and interns to ensure a competent workforce.
– **Feedback & Improvement**: Collects feedback on programs from beneficiaries and uses it to refine and improve project quality and effectiveness.

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### **4. Management Body**

**Formation**:
The Management Body comprises department heads and administrators who oversee specific operational aspects such as finance, human resources, and logistics. Members are typically appointed by the Director or Governing Body.

**Roles & Responsibilities**:
– **Operational Management**: Manages day-to-day administrative and operational tasks to keep the foundation functioning smoothly.
– **Financial Management**: Oversees financial planning, budgeting, and financial record-keeping in line with organizational policies.
– **Human Resources**: Manages staff recruitment, training, performance reviews, and ensures the well-being of team members.
– **Resource Allocation**: Ensures that resources (both financial and human) are appropriately allocated across projects to maximize impact.
– **Compliance**: Ensures that all operations comply with legal and organizational standards.
– **Program Support**: Provides support to program teams by facilitating logistics, procurement, and other administrative needs.
– **Monitoring & Evaluation**: Assists in tracking project outcomes and effectiveness, ensuring alignment with the foundation’s mission and value.